Vienna Woods Swim & Tennis Club P.O. Box 33, Vienna Virginia 22183
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Membership at Vienna Woods

OBTAINING A MEMBERSHIP

WAITING LIST UPDATE

The wait to purchase a membership is estimated at 6 years and growing for those getting on the list at this time.  While this may seem like a long wait if you are just now signing up, we will be able to offer you a rental membership during more than half of that wait.  Unfortunately, we will be unable to offer you a rental the first summer or two that you are on the list.  The good news is that once you have been offered a rental, the chance of getting one in subsequent years is excellent because seniority has its privileges.  If you are thinking about getting on the list, there are no advantages to waiting until the spring, because the list gets a little longer each year.  READ BELOW to find out how.

Membership at Vienna Woods is in the form of the purchase or rental of a share of stock in Community Ventures, Inc.  Membership entitles you to use of the pool during the summer and the tennis courts year around.  Share owners have voting privileges in club management decisions and the right to serve on the Board of Directors, the governing body of the Club. 

The cost to purchase a share is $1,250.  A one-time non-refundable Initiation Fee of $75.00 is charged at the time of purchase.  In addition to the one-time share payment, members must pay annual dues by March 5 each year.  Dues are currently $410.  If postmarked after March 5, dues or rental designations are subject to a $20 late fee.  If postmarked after May 1, the late fee becomes $50.

The value of the share is determined by the Board of Directors and has risen over time.  When a member sells a membership, the current value is refunded to the member minus a Transfer Fee of $30.00.

A Rental membership is the use of another's membership for one season only.  Renters have equal privileges to owners in use of the facilities, but may not vote at stockholders meetings or serve on the Board of Directors.  The cost to rent a membership is $575.

All of these fees are subject to change by the time an applicant purchases or rents a membership.

HOW TO PURCHASE A MEMBERSHIP

In order to purchase a membership, you must first get on the Waiting List.  Vienna Woods has a limit of 750 total memberships.  The Waiting List is long and there is currently a 6 year wait to purchase a membership.  Being on the Waiting List makes an applicant eligible to rent a membership. (See below.)  To place your name on the Waiting List, send a $25 check, along with your email address so we can confirm receipt, payable to Community Ventures, Inc. to:  P.O. Box 33, Vienna VA 22183.  Be sure to include your home phone number and email address.  This fee is non-refundable, but applies to the Initiation Fee charged at the time of purchase.  An email will be mailed to confirm receipt of your check and placement of your name on the Waiting List. Once a name is entered on the list, the applicant remains on the list until eventually rising to the top and being offered a membership to purchase. The Club does not skip over names on the list or change the position of the names after they have been entered.  If the applicant declines the purchase when offered, the name is removed from the list.

HOW TO RENT A MEMBERSHIP

You MUST be on the Waiting List to purchase a membership in order to be eligible to rent a membership.  The number of rental memberships available fluctuates from year to year and is always smaller than the Waiting List.  As a result, it may require 2-3 years on the Waiting List before an applicant becomes eligible for a seasonal rental.  

Early each winter, the Club mails  letters to those persons who have been on the Waiting List longest, asking if they are interested in a rental membership for the coming summer.  This is not a guarantee of availability, but an effort to determine who is interested in a rental so that we know to whom we will mail rental application forms later.  (Some applicants are interested only in purchasing a membership and remain on the Waiting List without renting a membership  This in no way affects their position on the list; likewise, renting a membership does not confer any advantage on the Waiting List.)  Applicants receiving the letter are given a deadline to reply by mail or fax if they are definitely interested in obtaining a rental membership.  No response means an applicant will not receive a rental membership. The business office will begin sending out rental agreements in late-March to those who have indicated an interest in renting.  This process continues throughout the Spring until all rentals have been taken. 

For additional information email Gina Womack in the business office at GWomack@ViennaWoods.org  or call 703-938-0005.  

SELLING A MEMBERSHIP

HOW TO SELL

To sell a membership, the member must locate the stock certificate issued at the time of purchase and if issued, your tennis key ($10 replacement fee if lost).  Members who joined Vienna Woods prior to October 2001 need only the certificate dated October 16, 2001.  On the back of the certificate are instructions for signing your membership over for sale.  Whoever is listed as the owner (or owners) on the front of the certificate must sign and date the reverse side, in the presence of a witness.  This need not be notarized.  Leave blank the line to whom the membership will be transferred.  Then the certificate should be mailed to:  Vienna Woods, P.O. Box 33, Vienna VA 22183. 

 If one of the owners is deceased, the survivor needs to complete the above procedure and return the signed stock certificate along with a copy of the death certificate.

If the owner is unable to locate the stock certificate, he or she must then write a letter to the Club stating the following:  He and/or she is the owner of share #____ and wishes to sell it but is unable to locate the stock certificate. The owner(s) will need to have the signatures on this letter notarized.  This letter is accepted in lieu of the original certificate.

After the membership is transferred to a buyer, a check will be issued in the name(s) of the seller. The Transfer Fee of $30 and any outstanding dues or late fees will be deducted from the selling price before the check is issued. This process takes about 45-60 days.  Club By-Laws permit a member to sell their memberships directly only to the purchaser of their home or to a family member.  When this situation applies, the member must contact the Club's business office (703-938-0005) to obtain the necessary forms and information for this transaction.

HOW TO HAVE YOUR MEMBERSHIP RENTED

Share owners wishing to rent their shares  may elect to have their membership rented if they wish to retain ownership but do not want to pay their dues and use the facilities. The member must notify the Club in writing, either by mail or fax (703-938-0005) by March 5.  If after March 5, a membership can still be rented, but written authorization to rent must be accompanied by the appropriate late fee. Once the authorization has been submitted, the member may not use the facilities for the remainder of the calendar year. The member will continue to receive all of the Club's regular mailings, including the annual Dues Statement. Members who have already submitted their authorization for rental may disregard the Dues Statement.

Note:  Members may not designate renters, except in those cases where the member's home is also being rented.